Founded in 1856, Banque Internationale à Luxembourg is the oldest multi-business bank in the Grand Duchy. From its foundation, the BIL has always played an active role in the development of the Luxembourg economy. It currently operates in retail, private and corporate banking, as well as on major capital markets. Employing more than 2 000 people, BIL is present in the financial hotspots that are Luxembourg, Switzerland, and China.
As a major player in Luxembourg's finance industry and as a signatory of the UN Principles of Responsible Banking, BIL is committed to handing over a responsible and sustainable bank to future generations.
Your next challenge:
- Complete a broad variety of administrative tasks that facilitate the Executive Committee member's ability to effectively lead the organization and represent BIL in Luxembourg and abroad.
- Take responsibility of the compilation of important documents and files.
- Technical and / or operational involvement in management deliverables; either in the consolidation of reports, or even in the complete management of a defined subject.
- Proactively manage diary, schedule /coordinate internal and external meetings, conference calls and video conferences across multiple time zones; liaise with assistants from multiple teams across the Bank and outside of the Bank to ensure efficient planning for meetings, events and deliverables.
- Ensure the Executive Committee member's preparation for internal and external meetings including confirming logistics and potentially printing materials/support documents. Prepare agendas, documentation and presentation materials.
- Review and handle incoming and outgoing correspondence and inquiries. Monitor email in-box, ensure attention is drawn to important emails and that administrative matters are addressed promptly.
- Schedule meetings, manage daily calendar and handle day to day administrative responsibilities for other senior executives as a back-up.
- Organize team meetings / conferences and coordinate logistics, attendees, materials and communication plans. Event planning for team meetings, events and strategy sessions.
- Handle and maintain confidential files in accordance with firm policy.
- Coordinate all aspects of domestic/international travel, prepare travel itineraries and prepare expense reports. Manage payment of invoices and travel expenses ensuring they are accurate, within bank policy and paid on time.
- Complete ad-hoc projects as necessary.
Your skills:
- Background in business management and administrative support
- Luxembourgish : Native
- Very good command of French and English (written and verbal), German is considered as an important advantage
- Proficient is MS Office; PowerPoint, Word, Excel, and Outlook
- Ideally a minimum of 5 years of experience as an Executive assistant in a complex organization
- Relevant experience of a senior level executive within a global company is considered as an advantage
- Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels in a professional manner
- Well organized, proactive and detail-orientated and able to deliver accurate work within the agreed time frame
- Ability to multi-task and anticipate needs, whilst remaining calm under pressure
- Team player, able to collaborate with team members to achieve collective goals
- Discrete with good interpersonal skills, able to create a positive work atmosphere
- Good knowledge of the national ecosystems as well as of the international and multicultural environments in which BIL operates
- Sensitivity and tact : able to understand the business and its partners and act accordingly
BIL offers a broad range of challenging projects and a huge choice of career paths .We will assist you in finding the one that best meets your skills and expectations. Your personal development is our priority and we greatly encourage you to dive into different business areas for the broadest possible experience.
BIL is firmly of the opinion that diversity & inclusion contribute towards increasing the collective performance of the Bank. We are committed to creating a culture of inclusion that encourages individual development with equal opportunities for all.
NB: The selected candidate will be asked to provide an extract from the criminal record (no.3) as evidence of integrity and justified with regard to the specific needs of the position to be filled.
