Vigilance Health is a growing healthcare organization in providing a new line of population healthcare services. We have a distributed workforce across the nation and a small office with a handful of team members. We are looking for someone that takes initiative, is sharp, and energetic, has creative ideas, organized, interested, engaged, and utilizes their critical thinking skills. Some essential Vigilance Health Core Values are we have fire, we are driven, we are partners, problem solves, and we are coaches. If you share the same values as us, and are interested in making a difference, this is the right place for you!
This position offers a Hybrid (remote and in office location) work schedule, but schedule can be changed based on company and business needs.
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Essential Duties and Responsibilities:
- Accounts Payable assistance
- Overseeing all day-to-day office and administrative operations, such as but not limited to ordering office supplies, assisting with anniversary and birthday cards for team members, maintaining inventory of equipment / assets, is responsible for managing in office mailings and responsible for taking incoming calls and messages for Sr. Leadership members.
- Assistance with onboarding new staff / responsible for new hire orientation
- Responsible for support in conference planning and coordination and arranging corporate events and meetings for the organization.
- Monitor and maintain calendars, to include scheduling all meetings and appointments, coordinating travel, preparation of itineraries and tracking expenses.
- Responsible for staff Leave of Absence (LOA) leave date, return date and communication with team member.
- Assisting with sr. leadership meeting minutes & maintaining Planner to make sure it remains up to date in O365.
- Assist with creation of company-wide power-point & coming up with icebreakers.
- Assume responsibility to ensure executives meet commitments and deadlines; confirm that materials requested from others are received and requested actions are completed.
- Organize and prioritize executive communications, including taking calls, responding to emails and interfacing with clients; determines what information can be answered directly, requires immediate attention of executives or should be directed to another party within the organization.
- Prepare internal documents, presentation and reports for team members.
- Research information and provide guidance and recommendations on a broad range of issues and special projects.
- Participate in daily team huddles and weekly team meetings, report pulling!
- Reviewing and improving on administrative policies and procedures as needs and workflows change and training administrative staff to adhere to policies and procedures.
- Owning vendor relationships
- Other duties as assigned by leadership.
